ACE FAQ Continuing Education Provider

Q: What are the required qualifications to be an ACE Continuing Education Provider?

ACE approves continuing education courses individually. To receive ACE approval for your course, the following criteria must be met:

  • All course subject matter must be within the ACE Certified Professional’s Scope of Practice:
    1. ACE Certified Professionals may NOT “diagnose”
    2. ACE Certified Professionals may NOT “prescribe”
    3. ACE Certified Professionals may NOT “prescribe diets or recommend specific supplements” (If you are submitting a nutrition course, see the ACE Position Statement on Nutrition regarding important Scope of Practice information.) 
    4. ACE Certified Professionals may NOT “treat” injury or disease
    5. ACE Certified Professionals may NOT “monitor” progress for medically referred clients
    6. ACE Certified Professionals may NOT “rehabilitate”
    7. ACE Certified Professionals may NOT “counsel”
    8. ACE Certified Professionals may NOT work with “patients”

  • Authors and all instructors must hold at least one of the following:
    1. A bachelor’s degree in exercise science or a health-related field
      1. OR a four-year degree in a business-related field (only applicable for business workshops pertinent to a fitness professional)
    2. A current NCCA-accredited fitness certification (ACE, AAPTE, ACTION, ACSM, AFAA-CGFI, CSCCa, IFPA, NASM, NCCPT, NCSF, NESTA, NETA, NFPT, NSCA, PMA, PTAG, WITS)
      1. OR a current E-RYT credential (yoga courses only)

  • Instruction must take place in a structured learning environment:
    1. Provides clear learning objectives that an ACE Certified Professional can implement with his/her clients
    2. Provides a clear assessment of learning objectives

Q: What course topics will ACE consider for approval?

ACE approves courses from a variety of topics including, but not limited to: anatomy, behavior change, body composition, business management, chronic conditions, communication and motivation, cueing and choreography, exercise physiology, exercise programming, fitness assessments, injury prevention, instructional techniques, nutrition, post-rehab programming, specialty class formats and weight management.

ACE will not approve:

  • Courses that prepare students to take NCCA-accredited certification exams (i.e. exam prep workshops)
  • Courses that are positioned or titled as core certifications that do not hold NCCA accreditation (i.e. Group Fitness Instructor)
  • Courses that are redundant to the experience and education of ACE Certified Professionals
  • Courses that prepare students for a different field (i.e. massage) or are beyond the scope of practice for ACE Certified Professionals
  • Courses that are not delivered in a structured learning environment

Q: What types of courses will ACE consider for approval?

 

  • Live or Virtual Conference: one-time event that may include multiple sessions for participants to choose from 
  • Live Workshop: live, in-person training that may happen multiple times a year with a singular timeline for all participants to attendsince learning is assessed in real-time by instructors, a quiz is not required 
  • Virtual Workshop (live-stream or pre-recorded):  live-streaming or pre-recorded virtual training, longer than 2 hours that may happen multiple times a yearsince learning of all attendees cannot be assessed in real-time by instructors, a quiz is required 
  • Online Distance Learning: online, self-paced course with a quiz that may be delivered via Learning Management System (LMS) or a combination of audio, video, text, and other enhanced learning activities  
  • Blended Learning Course: combination of an online distance learning course with a quiz and in-person workshop(submit as Course Type: “Online Distance Learning” Application)  
  • Book/DVD: a correspondence course, including a book, e-book, and/or DVD with a quiz  
  • Live Webinar: minimum 50 minutes, maximum two-hour live event presented online with a quiz 
  • Recorded Webinar or Recorded Conference Session: minimum 50 minutes, maximum two-hour recording of a live event presented online with a quiz : (submit as Course Type: “Webinar” Application) 

Q: How much does it cost to have my application reviewed?

All fees are non-refundable. Application is valid from January 1 to December 31 of the reviewed year.

 

Submission Fee Structure

Annual Provider Fee

Once per year:

$250

Workshop Application Fee

Each new or renewed course submitted for year:

$50

Workshop Application Optional RUSH

Per course submitted (optional):

$150

Distance Learning Application Fee

1-9 courses submitted for year (each new / renewed):

$225

10 + courses submitted for year (each new / renewed):

$200

Distance Learning Application Optional RUSH

Per course submitted (optional):

$150

Conferences (Live or Virtual)

1-50 sessions:

$400

51-100 sessions:

$800

100+ sessions:

$1,200

Recorded Webinar Application Fee

1-12 courses submitted for year (each new / renewed):

$75

13 + courses submitted for year (each new / renewed):

$50

Recorded Webinar Optional RUSH

Per course submitted (optional):

$150

*For the first time in nearly a decade, ACE has introduced a new pricing structure, which will allow us to more closely align with the current industry trends while enabling us to better serve the increasing number of applicants


Q: How do I submit my conference application for ACE CEC review?

CONFERENCE CHECKLIST PDF – Use this checklist to prepare for your Conference Application

CONFERENCE TEMPLATE (Session Grid) - Please email us at educationprovider@acefitness.org to request a session grid template to use in the preparation of your application. 

Conference applications must be submitted at minimum 60 days in advance of event with the following information:

  • Conference name
  • Start and end dates
  • Location (country, state, city, zip)
  • Number of sessions
  • Complete session schedule
  • Grid of dates and times of all sessions with their presenter name(s) and credentials.  
    Providers are responsible for ensuring instructors at their conference meet the required criteria. If two or more people are co-presenting during the same session, at least one of those individuals must meet ACE credential requirements for that session to be approved. Not meeting the required criteria will result in the session not being approved for ACE CECs.  See “Q: What qualification do I need to be an ACE Continuing Education Provider.”  

How to calculate CECs for your conference:

  • Individual sessions are assigned CEC credits in full hour (0.1 CEC) and half hour (0.05 CEC) increments.
    • 50 minutes to 1 hour 25 minutes = 0.1 CEC
    • 1 hour 30 minutes = 0.15 CECs
    • 1 hour 45 minutes to 2 hours 25 minutes = 0.2 CECs
  • The maximum CEC conference value is rounded to the maximum number of full education hours that can be completed.
    • For example, a conference with 18 hours 30 minutes of approved sessions would receive 1.8 CECs
  • Items not included in CEC value:
    • Keynotes, panels, roundtables, workouts, social events, lunches, tours

Q: How do I submit my workshop application for ACE CEC review?

WORKSHOP CHECKLIST PDF – Use this checklist to prepare for your Workshop Application

  • Workshop title
  • Description of 100-150 words that represents the focus, subject and intended audience
  • Three measurable objectives participants will be able to meet after attending. Start each objective with "Students will be able to ..." (should be clear and specific to the outline submitted)
  • Detailed outline with an hour-by-hour breakdown that includes breaks and meals
  • Instructor or presenter name(s) and resume(s) (bios are not accepted). (If the course is taught by multiple instructors, all individuals must meet credential requirements. If any of the instructors do not meet requirements, the course will only be approved if they will be co-teaching with an approved instructor who does meet requirements.)
  • Detailed course outline and course manual/materials in electronic format (.pdf, .doc, .docx)
    • If the file is larger than 10 MB, attach a document indicating that you are sending the files to educationprovider@acefitness.org (subject line must include course title)

How to calculate CECs for your workshop:

  • 1 hour = 0.1 CECs
  • 2 hours = 0.2 CECs
  • The maximum CEC workshop value is rounded to the maximum number of full education hours that can be completed
    • 3 hours, 30 minutes = 0.3 CECs

Q: How do I submit my distance learning application for ACE CEC review?

DISTANCE LEARNING CHECKLIST PDF – Use this checklist to prepare for your Distance Learning Application:

COURSE REVIEWER FORM – Use this course reviewer form as detailed below.

  • Distance learning/online course title
  • Description of 100-150 words that represents the focus, subject and intended audience
  • Three measurable objectives participants will be able to meet. Start each objective with "Students will be able to ..." (should be clear and specific to the outline submitted).
  • Name of author(s) with their biographies (if multiple individuals participated in authoring the course, at least one author must meet ACE credential requirements)
  • Necessary permissions (applicable only if the author is not affiliated with your organization)
  • Detailed course outline, including agenda, that meets listed objectives
  • Word count for all reading documents
  • Media run time for total number of video time
  • Post-completion quiz (a quiz should be designed to verify participant completion of the course, reinforce important content, evaluate student comprehension and verify that the learning objectives were met)
  • Name and email addresses of the three reviewers, along with their completed ACE Distance Learning Course Reviewer Form. All reviewers should be professionals who meet the professional level of the intended audience and are not involved in creation of the course
  • Link to course with login information so the course itself can be reviewed
  • Submit any additional course documents to educationprovider@acefitness.org or mail to ACE Professional Education at 4851 Paramount Drive San Diego, CA 92123

How to calculate CECs for your distance learning course:

  • Feedback from the three Reviewers

Proper form for writing quizzes:

  • Multiple-choice questions should be formatted with one question and four answer options.
  • Do not use “All of the above,” “None of the above,” “Both A and C” or similar formats for answer options.
  • All answer options should begin with a capital letter, even if they are part of a fill-in-the-blank question. 
  • Do not use abbreviations (ex. abs, reps or quads)
  • Avoid terms that refer to frequency (ex. rarely or usually) and those that refer to absolutes (ex. never or always).
  • Avoid repeating words in the question and answer options.
  • Do not use periods at the end of answer options.
  • To emphasize a key word in the question, use all capital letters and boldface (no italics or underline).
  • Keep answer options similar in length and wording. For example, if the first three answer options for a particular question are “Biceps,” “Triceps,” and “Hamstrings,” the fourth option should be something similar, such as “Quadriceps,” as opposed to “Teres major and minor.”
  • For fill-in-the-blank questions, the blank should be 10 spaces long.
  • If answer options are all numbers, please put the smallest number as option “A” and list them in order from smallest to largest.

The following is a list of the minimum number of quiz questions based on CEC value:

CEC Value

Min. Number of Quiz Questions Required

0.1 – 0.3

10

0.4 – 0.6

20

0.7 – 0.9

30

1.0 – 1.2

40

1.3 – 1.5

50

1.6 and higher

60

 


Q: How do I submit my live/recorded webinar application for ACE review?

LIVE/RECORDED WEBINAR CHECKLIST PDF – Use this checklist to prepare for your Webinar Application

Live/Recorded Webinars are one to two hour events that are presented live and recorded for access with a quiz.

  • Webinar title
  • Course document (PowerPoint slides, course manual, or handouts used in presentation)
  • Three measurable objectives
  • Presenter resume (If the course is taught my multiple presenters, all individuals must meet credential requirements. If any of the presenters do not meet requirements, the course will only be approved if they will be co-teaching with an approved instructor who does meet requirements.
  • Detailed outline with topics to be covered
  • Course length in hours
  • URL with login information to view
  • Quiz

Courses that are not a recording of a live one to two hour event should not be submitted as a recorded webinar and will be denied.  Online courses should be submitted as a Distance Learning application.


Q: How are ACE Continuing Education Credits (CECs) determined?

CEC value corresponds to the amount of time (in hours) spent participating in a structured continuing education experience under qualified instruction. CEC value cannot be changed mid-year and will stay at the approved rate until a new application is submitted. 

CEC value is NOT awarded to: masterclasses, breaks or lunches, time to take an exam or quiz

*Once an ACE Certified Professional has redeemed the CECs for completing your course, they may re-take your course but will not be eligible to redeem credits a second time.


Q: How long will it take ACE to process my application?

ACE will review your completed application package within 30 days of receipt and payment in full.  Upon review, if the application is deemed incomplete we will contact you and the review window may be extended. 
Incomplete applications will result in a denial.

We reserve the right to change the Approved Provider status at any time. 

*ACE will not review events that have occurred in the past

To request an expedited review:

ACE offers a “RUSH” option for workshops, webinars and distance learning courses only, which is $150 per application.  RUSH applications must be received at least 10 business days in advance of the proposed program date.  Applications received after this time are not guaranteed review.

*Conference submissions should be received 60 days in advance of the event and do NOT have a RUSH option.


Q: What do I give my participants upon completion of my ACE approved continuing education course?

ACE’s application process is the pre-approval step so that ACE Certified Professionals can get CECs. Upon completion of each ACE Approved Continuing Education Course, a certificate listing the following information must be provided to the participant:

  • Attendee’s name
  • Course title (matching the title approved by ACE)
  • ACE course (CEP) number
  • Course completion date
  • Number of CECs
  • Presenter’s name

*ACE Approved Continuing Education Providers will find a certificate template in their business account.


Q: How do I renew a previously approved continuing education course?

If you have a continuing education (workshop or distance learning) course that was approved within the last two calendar years and nothing has changing about the course (i.e. schedule and information is staying the same), use the following steps to submit your course for renewal:

  1. Login to your ACE Business Account.
  2. Click on “Course Renewals” to see the courses eligible for renewal.
  3. Select the checkbox next to the course(s) that you want to renew.
    1. Ensure that the instructor resume(s) is updated or accurate and uploaded.
    2. Ensure that the course documents are accurate and uploaded.
  4. Click on “Renew Selected Courses.”
  5. Follow the checkout process.

Renewal applications will be reviewed within 30 days of when they were submitted. Once the renewal has been processed and approved, the course will be listed in the “Course History” section of your business account. ACE reserves the right to deny a renewal based on a review of the required criteria: author, instructor, scope of practice.

Courses not available for renewal:

  • Courses that were approved more than two years in the past must be re-submitted for review
  • Courses that have undergone a significant change (30% or more of content has changed AND/OR course schedule has changed in length) must be submitted as a NEW course
  • Conferences cannot be renewed