ACE FAQ Continuing Education Provider

Q: What qualifications do i need to be considered as an ACE Continuing Education Provider?

To receive ACE approval for your distance learning course, live webinar, workshop or conference, your content must be within the scope of practice for ACE Certified Professionals. For example, ACE Certified Professionals may not diagnose, prescribe, treat injury or disease, or rehabilitate. You must also not infringe on the duties of a registered dietitian or healthcare provider by prescribing diets or recommending specific supplements.

The course must be taught in a structured learning environment and the author must meet one of the following qualifications:

  • Hold at least a bachelor’s degree in exercise science or a health-related field, OR a four-year degree in a business-related field (only applicable for business workshops pertinent to a fitness professional), OR a current NCCA-accredited fitness certification (ACE, ACSM, NASM, NSCA, NESTA, AAPTE, Cooper Institute, NCSF, NETA, NFPT, PMA and NCCPT), OR a current E-RYT 200 registered with Yoga Alliance (for yoga courses only).
  • Hold a current REPs certification, which maps equally to ACE Certifications.

Q: What does understanding an ACE fitness professional's scope of practice have to do with submitting a course for ACE approval?

Courses that cover material outside an ACE fitness professional's scope of practice will not be considered for ACE approval. Here are a few guidelines:

  • ACE fitness professionals may NOT “diagnose.”
  • ACE fitness professionals may NOT “prescribe.”
  • ACE fitness professionals may NOT prescribe diets or recommend specific supplements.
  • ACE fitness professionals may NOT “treat” injury or disease.
  • ACE fitness professionals may NOT “monitor” progress for medically referred clients.
  • ACE fitness professionals may NOT “rehabilitate.”
  • ACE fitness professionals may NOT “counsel.”
  • ACE fitness professionals may NOT work with “patients.”

Q: How are ace Continuing Education Credits (CECs) determined?

CEC values correspond to the approximate amount of time (in hours) spent participating in an organized continuing education experience under qualified instruction. This does NOT include breaks or lunch associated with live programs (ie: workshops or conferences). One contact hour equals 0.1 CEC. ACE does not award partial credit (for 30 minutes) unless it is part of a conference.

Once ACE has assigned a CEC value, it can only be modified if the course is substantially revised or augmented.


Q: How much does it cost to have my course or event reviewed for approval?

Costs vary by the type of session. Please see the following chart for a more detailed description. Keep in mind that all application fees are nonrefundable and are valid only from Jan. 1 to Dec. 31 of the reviewed year.

Workshops or Webinars

First new or renewed course submitted for year: $250

 

All additional courses in year: $50

Online Courses or Text/DVD

First new or renewed course submitted for year: $500

 

All additional courses in year: $200

Conferences

1-50 sessions: $300

 

51-100 sessions: $800

 

100+ sessions: $1,000


Q: How long will it take ace to review my application?

ACE will review your application package within 30 days of receipt. Please keep this in mind when submitting an application for any type of course review.


Q: My course or event is taking place in less than 30 days. Can i expedite my application?

Yes. ACE offers a "rush" option for workshops, webinars and conferences only. Rush applications must be received at least 15 days in advance of the proposed program date. Applications received after this time cannot be guaranteed review or approval prior to the start of the program. The rush fees for courses, workshops or webinars are $100 and those for conferences are $250. All rush fees are in addition to standard course or event application fees, and are also nonrefundable.


Q: What types of courses will ACE consider for approval?

  • Conferences
  • Workshops and webinars
  • Distance learning courses

Q: What course topics will ACE approve?

ACE approves courses in a variety of topics including, but not limited to anatomy, body composition, business management, chronic conditions, communication and motivation, cueing and choreography, exercise physiology, exercise programming, fitness assessments, injury prevention, instructional techniques, nutrition, post-rehab programming, specialty class formats and weight management.


Q: What courses will ACE not approve?

Courses not eligible for ACE CECs include those which:

  • Prepare students to take ACE certification exams.
  • Are redundant to the experience and education of ACE Certified Professionals.
  • Prepare students for a different field (ie: massage) or are beyond the scope of practice for ACE Certified Professionals.
  • Are positioned or titled as core certifications that do not hold NCCA accreditation.
  • Do not meet ACE educational requirements and standards.
  • Do not demonstrate a structured learning environment, complete with learning objectives.

Q: I have a course that was ace-approved several years ago that i would like to once again offer for ace credits. Can i renew this course?

Education that is eligible for renewal must have been approved by ACE within the past two years. Any approved education that has been inactive for more than that must be resubmitted as a new course.


Q: How do I submit my conference for ace approval?

To submit your conference for ACE approval, be prepared to enter the following information into the online application. Copying and pasting from an existing Word document may make the process easier for you.

  • Conference name
  • Description
  • Start and end dates
  • Location (country, state, city, zip)
  • Number of sessions
  • Complete session schedule (you may upload the event brochure as long as it includes a session grid specifying the dates and times of each session, session descriptions and presenter bios)

 

To calculate CECs for your conference, please use the following guidelines:

  • (Individual sessions are assigned CEC credits in full hour (0.1 CEC) and half hour (0.05 CEC) increments.)
    50 minutes to 1 hour, 25 minutes = 0.1 CEC 
    1 hour, 30 minutes = 0.15 CECs 
    1 hour, 45 minutes to 2 hours, 25 minutes = 0.2 CECs
  • The maximum CEC conference value is rounded to the maximum number of full education hours that can be completed.  For example, a conference with 18 hours, 30 minutes of approved sessions would receive 1.8 CECs.

Please keep in mind that providers are responsible for ensuring instructors at their conference meet the following ACE qualifications:  

  • Instructors must hold at least a bachelor’s degree in exercise science or a health-related field, OR a four-year degree in a business-related field (only applicable for business workshops pertinent to a fitness professional), OR a current NCCA-accredited fitness certification (ACE, ACSM, NASM, NSCA, AAPTE, Cooper Institute, IFPA, NCSF, NESTA, NETA, NFPT, PMA, TWCC and NCCPT), OR a REPs certification, OR a current RYT credential (yoga courses only)
  • Possess at least two years of experience in the subject matter being presented.

Q: How do I submit my workshop or live webinar for ACE approval?

To submit your workshop or live webinar for ACE approval, be prepared to enter the following information into the online application. Copying and pasting from an existing Word document may make the process easier for you.

  • Description of 100-150 words that represents the focus, subject and intended audience of the workshop or webinar
  • Three measurable objectives participants will be able to meet after attending. Start each objective with "Students will be able to ..." (should be clear and specific to the outline submitted).
  • Detailed outline with an hour-by-hour breakdown that includes breaks and meals.
  • Scientific basis of your course and how it meets exercise science, nutrition, behavioral or fitness business standards.
  • Instructor or presenter name and resume, including relevant credentials
  • Detailed course outline and course manual in electronic format that contains text of the course content. File must be a .pdf, .zip, .doc or a docx file under 10 mb. If your workshop or webinar includes specific exercises, please include illustrations of each as well as instructions on how to correctly perform them.

 

To calculate CECs for your conference, please use the following:

  • 1 hour = 0.1 CEC 
    2 hours = 0.2 CECs

Q: How do I submit my distance learning course for ACE approval?

To submit your workshop or live webinar for ACE approval, be prepared to enter the following information into the online application. Copying and pasting from an existing Word document may make the process easier for you.

  • Course title
  • Course description (100-150 words)
  • Three measurable objectives participants will be able to meet. Start each objective with "Students will be able to ..." (should be clear and specific to the outline submitted).
  • Name of author(s), as well as any related degrees, certifications or experience
  • Necessary permissions (applicable only if the author is not affiliated with your organization)
  • Detailed course outline including agenda that meets listed objectives, and descriptions of all practice drills and skill enhancements.
  • Post-completion test (an exam should be designed to verify participant completion of the course, reinforce important content, evaluate student comprehension and verify that the learning objectives were met)
  • Name and email addresses of three reviewers, along with their completed ACE Distance Learning Course Review Forms. All reviewers should be subject-matter experts or health and fitness professionals who meet the professional level of the intended audience.

 

To calculate CEC values for distance learning courses involving text or video materials, please use the following guidelines:

  • Validated formula to determine educational time to read print materials based on word count (adjusted for difficulty of content and including time to answer test questions)
  • Video or media run time
  • Course review by ACE Professional Education staff member
  • Course completion times reported by three external reviewers

You will also need to provide the following, if applicable:

  • Run time of DVD/CD or video materials
  • Word count for print materials
  • Link to access online course

Aside from the online application and additional materials listed previously, you will be required to mail in a complete set of course materials (all manuals, DVDs, CDs, bibliography, references and post-completion test) to:

ACE
Continuing Education Applications
4851 Paramount Drive
San Diego, CA 92123


Q: Is there a proper form for writing quizzes for my distance learning course?

Yes. Adhering to the following guidelines will speed up the review process and eliminate the need for ACE to request new questions or revisions.

  • Multiple-choice questions should be formatted with one question and four answer options.
  • Do not use “All of the above,” “None of the above,” “Both A and C,” or similar formats for answer options.
  • All answer options should begin with a capital letter, even if they are part of a fill-in-the-blank question. 
  • Do not use abbreviations (ie: abs, reps or quads)
  • Avoid terms that refer to frequency (ie: rarely or usually) and those that refer to absolutes (ie: never or always).
  • Avoid repeating words in the question and answer options.
  • Do not use periods at the end of answer options.
  • To emphasize a key word in the question, use all capital letters and boldface (no italics or underline). Use this technique sparingly.
  • Keep answer options similar in length and wording. For example, if the first three answer options for a particular question are “Biceps,” “Triceps,” and “Hamstrings,” the fourth option should be something similar, such as “Quadriceps,” as opposed to “Teres major and minor.”
  • For fill-in-the-blank questions, the blank should be 10 spaces long.
  • If answer options are all numbers, please put the smallest number as option “A” and list them in order from smallest to largest.

 

The following is a list of the minimum number of quiz questions based on CEC value:

CEC Value

Min. Number of Quiz Questions Required

0.1-0.3 10
0.4-0.6 20
0.7-0.9 30
1.0-1.2 40
1.5-1.5 50
1.6 and higher 60

Q: Does ACE approve courses that culminate in a certification?

ACE does not approve non-NCCA accredited core certification programs. We believe that accreditation is necessary to enhance the image of our industry’s professionals and ensure that consumers receive the highest level of service. ACE does, however, approve quality continuing education programs including specialty certifications, certificate programs, and instructor training courses committed to providing outstanding training to certified fitness professionals.


Q: How do I post my approved course or event dates on the ACE website?

To post your upcoming approved course/event dates, simply login to your ACE account and click on the Course History link. Then, select the desired course approval number.  Now click inside the Course Detail field. This can be updated periodically to provide upcoming course or event information. Remember to click Update Course at the bottom of this page to update the website information.

Also, be sure to provide the correct url so your customers can go to your website!


Q: What do I give my participants upon completion of my ACE approved education option?

Providers must issue each attendee an accurate certificate of completion at the conclusion of every continuing education option approved by ACE. A certificate approved by ACE will be available on your provider web page once your course has been approved. That certificate includes the attendee’s name, the course title approved by ACE, ACE course approval number, course date, number of CECs and the approved presenter’s name.